Wedding Agreement
Banquet and Catering Policies: Weddings
Food and Beverage Service
Our Wedding Menus represent a collection of popular and updated menu items suggested by our caterer. If you don’t see what you are looking for, please feel free to ask us about a custom menu. All meals are served buffet style; however, full service is available for an additional charge. Alcoholic beverages are permitted in the function area only. Please ask your catering manager for bartender services.
Vendor List
We are happy to refer wedding specialists such as DJs, florists, wedding cakes, officiants and any other rental services you may need to make this day perfect.
Entertainment
All musical entertainment must resume by 11 p.m.
Guarantees
A guaranteed attendance figure is required three business days prior to the function date for all meal functions and is not subject to reduction. If the catering office is not advised by this time, the estimated figure will automatically become the guarantee. We will be prepared to serve 5% over the guarantee.
Charges will be based upon your final guarantee or actual attendance, whichever is greater. A minimum of 15 people is required for Lunch or Dinner.
Menu Pricing
Pricing may be guaranteed, but no more than 90 days prior to the date of your function. A 20% taxable service charge and current sales tax will be applied to all food and beverage.
Audio-Visual Equipment
We will be pleased to arrange for any audio-visual requirements for your function. Additional fees may apply.
Billing
A non-refundable deposit of $500.00 is due at the signing of the contract. The deposit will be added to your final bill. A credit card is required to be on file to guarantee any additional charges.
Final payment and final count is due three business days prior to your event. Final payment must be paid by credit card or cashiers check only.
Security
A security guard must be provided by the hotel a minimum of four hours at $25.00 per hour if alcohol is to be served. A separate check payable to the guard will be due the same day as the final payment. The hotel does not assume any responsibility for damage or loss of any merchandise or articles left on the premises prior to, during or following any event. Arrangements for security for equipment or merchandise prior to the event can be made through our catering manager.
Decorations
Your catering contact will be happy to assist you with centerpieces, etc. The hotel will not permit the affixing of anything to walls, floors or ceilings with nails, staples, tape or any other substance.
Please contact our Sales/Catering Office at +1 (623) 879-9000 ext 504 or at cx_vall@countryinns.com.
